Terms and conditions

Last updated 11 August 2026 · YUAG Annual Audit Meeting, 2–3 November 2026

1. These terms

These terms apply when you register for, submit an abstract to, or attend the YUAG Annual Audit Meeting 2026, and when you use this website. They are between you and the Yorkshire Urology Audit Group (“YUAG”, “we”), an unincorporated volunteer group of urology clinicians.

How we handle your personal information is set out separately in our privacy notice.

2. Registration and attendance

• There is no registration fee. The meeting is free to attend, and lunch and refreshments are included with the support of our sponsors.
• Registration is intended for urology clinicians, trainees, allied health professionals and medical students with an interest in urology.
• Places are limited by the capacity of the venue. Registering does not guarantee a place if the meeting is oversubscribed; we will tell you promptly if we cannot accommodate you.
• Your registration is personal to you and cannot be transferred to someone else without telling us.
• If you can no longer attend, please let us know. Because the meeting is free and catering is booked on confirmed numbers, unannounced non-attendance wastes a place and a meal that someone else could have had.
• We may decline or withdraw a registration where these terms have been breached, or where we reasonably believe the registration is not genuine.

3. Abstract submission

• The submission deadline is 2 October 2026. Late submissions may not be considered.
• By submitting, you confirm that all named authors have seen the abstract, approved its submission, and agree to it being presented and published in the meeting’s abstract booklet.
• You confirm the work is your own, that any prior presentation or publication has been disclosed, and that you have any permissions your employing organisation requires.
• Authors retain copyright in their work. You grant YUAG a non-exclusive, royalty-free licence to reproduce the abstract in the meeting programme, abstract booklet and on this website.
• Abstracts are reviewed and scored by members of the committee. Decisions on acceptance, and on whether work is allocated a podium or ePoster slot, are final.
• If your abstract is accepted, a presenting author must register for and attend the meeting.
• We may make minor typographical corrections for the booklet without changing your meaning.

4. Patient confidentiality

This is a clinical audit meeting, so this section matters more than most.

Abstracts and presentations must not contain patient-identifiable information. That includes names, initials, dates of birth, NHS numbers, hospital numbers, addresses, and unaltered images, radiographs or histology slides carrying identifiers. Small case numbers can identify a patient by themselves — take care when describing rare presentations.

You are responsible for ensuring that any work you submit or present complies with your organisation’s information governance policies, GMC guidance on confidentiality, and the Data Protection Act 2018. Where your project required Caldicott Guardian, audit department or research ethics approval, you confirm you have obtained it.

We may withdraw an abstract or stop a presentation, without notice, if we believe patient confidentiality is at risk.

5. CPD certificates

• The meeting is intended to carry 6 CPD credits. Accreditation is confirmed closer to the meeting and the final figure may differ.
• Certificates are issued to delegates who attend, using a code given out at the meeting. Each certificate carries a reference that can be checked at yuag.uk/verify.
• Certificates record attendance. It remains your responsibility to judge and document what you personally gained from the meeting for your appraisal and revalidation.
• Requesting or generating a certificate for a meeting you did not attend, or for a presentation you did not give, is a misrepresentation of your professional development record. We keep records of issued certificates and will withdraw any we find to be inaccurate.

6. Conduct at the meeting

We want a meeting where trainees feel able to present early work and ask questions without fear of being embarrassed. We therefore expect all delegates to treat colleagues, speakers, staff and sponsors with courtesy and respect.

Harassment, discrimination, intimidating questioning and any behaviour that would breach your professional obligations are not acceptable, and we may ask anyone behaving in that way to leave. Concerns can be raised in confidence with any member of the committee, or by emailing yuag.urology@gmail.com.

Please follow the venue’s own rules and any instructions from its staff, particularly regarding fire safety and evacuation.

7. Photography and recording

Photographs may be taken during the meeting for the group’s records and to promote future meetings. If you would prefer not to appear, tell a member of the committee on the day and we will respect that.

Delegates must not photograph, film or record presentations without the presenter’s permission — much of the work shown is unpublished.

8. Changes and cancellation

The programme, speakers and timings are subject to change. We will publish material changes on this website.

If circumstances beyond our reasonable control prevent the meeting going ahead, we may postpone or cancel it. As no fee is charged there is nothing for us to refund, and we are not liable for travel, accommodation or other costs you have incurred. We recommend against booking non-refundable travel far in advance.

9. Use of this website

You may use this site for the purposes of the meeting. You must not attempt to gain unauthorised access to any part of it, interfere with its operation, submit anything unlawful or malicious, or use automated tools to extract delegate or author details.

Content on this site, other than abstracts (which remain their authors’ — see section 3), belongs to YUAG or its licensors.

If you find a security problem with this site, please report it to yuag.urology@gmail.com rather than disclosing it publicly. We are a volunteer group and will be glad you told us.

10. Liability

The meeting is educational. Nothing presented is clinical advice or a substitute for your own professional judgement, and YUAG is not responsible for decisions taken on the basis of material presented. Views expressed by speakers are their own.

We do not exclude or limit our liability for death or personal injury caused by our negligence, for fraud, or for anything else that cannot lawfully be excluded. Subject to that, we are not liable for indirect or consequential loss, or for loss of or damage to your property at the venue.

11. Governing law

These terms are governed by the law of England and Wales, and the courts of England and Wales have exclusive jurisdiction.

Questions about these terms? Email yuag.urology@gmail.com. See also our privacy notice and cookie notice.